Careers at Evotix

Evotix Privacy Notice for Job Applicants

Evotix (“we”, “us”) are committed to protecting and respecting your privacy. This Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.

For the purpose of the General Data Protection Regulation (“GDPR”) the Data Controller is Evotix.

We use Pinpoint, an online software product provided by The Infuse Group Ltd (trading as Pinpoint Software), to assist with our recruitment process. We use Pinpoint to process personal information as a data processor on our behalf. Pinpoint is only entitled to process your personal data in accordance with our written instructions

Where you apply for an opportunity posted by us, these Privacy Notice provisions will apply to our processing of your personal information.

Who are we

Evotix are a group of companies including Evotix Ltd. (UK), Evotix Inc. (USA) SAI360 PTY (Australia), Evotix PTY (New Zealand). Our head office is Evotix, Prism House, 2 Rankine Avenue, East Kilbride, G75 0QF. United Kingdom.

Our Data Protection Office can be reached for Data Protection matters by email dpo@evotix.com

Your Personal Information

Information we collect from you

We collect and process some or all of the following types of information from you:

Information that you provide when you apply for a role. This includes information provided through an online application, via email, in person at interviews and/or by any other method. In particular, we process personal details such as name, email address, address, date of birth, qualifications, experience and any information relating to your employment history, skills and experience.
If you contact us, we may keep a record of that correspondence.
Details of your visits to our careers website including, but not limited to, traffic data, location data and other communication data, the site that referred you to our careers website and the resources that you access.

Information we collect from other sources

Pinpoint provides us with the facility to link the data you provide to us with other publicly available information about you that you have published on the Internet – this may include sources such as LinkedIn and other social media profiles.

Pinpoint’s technology enables us to search various databases, which may include your personal data, to find possible candidates to fill our job openings. Where we find you in this way we will contact you via these sources.

Lawful basis for processing

We rely on your Consent as the lawful basis under which we collect and use your personal data. You may withdraw this consent at any time by logging into the system and deleting your personal information via the Manage Your Data tool.

Purposes of processing

We use information held about you in the following ways:

To consider your application in respect of a role for which you have applied.
To consider your application in respect of other roles we feel you may be suitable for.
To communicate with you in respect of the recruitment process.
To enhance any information that we receive from you with information obtained from third party data providers.
To find appropriate candidates to fill our job openings.

Automated decision making / profiling

We may use Pinpoint’s technology to help us identify the most appropriate candidates for us to consider based on criteria we have identified. The process of finding suitable candidates is automatic, however, any decision as to who we will offer any job opening to will be made by a person.

How we store your personal data

Security

We take reasonable measures to ensure that all personal data is stored and processed securely including security measures to prevent personal data from being accidentally lost, or used or accessed in any unauthorised way. We limit access to your personal data to those who have a genuine business need to view it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
While Pinpoint implements reasonable technical and organisation measures in place to secure data for transmission over the internet, it’s in not possible to 100% guarantee that the transmission of information via the internet is completely secure.

Where we store your personal data

The data that we collect from you and process using Pinpoint’s Services will be transferred to and stored at one of several datacentre locations in Amsterdam (Netherlands) and may be synchronised to one of several datacentre locations in London (United Kingdom) for backup and redundancy purposes. By submitting your personal data, you agree to this transfer, storing or processing.

How long we keep your personal data

We retain all candidate data for a period of 12 months from the time of application. Your personal information will be deleted on one of the following occurrences:

Deletion of your personal information by you via the Manage Your Data tool or
Receipt of a written request by you to us.

As the 12 month retention period expires, you will be emailed to ask whether you wish us to retain your information or not. This gives you the opportunity to delete your data if you wish.

Your rights

Under the General Data Protection Regulation you can make a number of Subject Rights Requests. In summary, those include rights to:

access your personal data and to certain other supplementary information that this Privacy Notice is already designed to address
require us to correct any mistakes in your information which we hold
request the erasure of personal data concerning you in certain situations
request access to the personal data concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to request Us to transmit those data to a third party in certain situations
object at any time to processing of personal data concerning you for direct marketing
object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
object in certain other situations to our continued processing of your personal data
otherwise restrict our processing of your personal data in certain circumstances

If you would like to exercise any of those rights, please either:

utilise the Manage Your Data tool provided or
contact us via DPO@Evotix.com, ensuring we have enough information to identify you, proving your identity and address and confirming the information to which your request relates

How to complain

If you have any queries or questions, about our use of your information, we would prefer you to raise it with us in the first instance to give us the opportunity to put it right. To do so, please email dpo@evotix.com

You can also contact the Information Commissioner’s Office via their website at www.ico.org.uk/concernsor write to them at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF